What is my commitment when I register?

Registering for IMEX means a commitment to participate in minimally three, maximally five, consecutive site visits, including preparation and follow-up. Registration fees for each visit must be paid at least three months before each visit. Refund on cancellation before two months prior to a site visit is 90%, before one month prior to a site visit is 50%.

Application procedure

  1. Complete the application form
  2. Attach all required documentation:
    • Letter of motivation and personal goals during the program
    • Curriculum Vitae
    • Letter of support from the department head
  3. When the application form has been received it will be processed by the IMEX Board. It is therefore important that applications reach the Board in good time.
  4. Once the application has been approved you will receive a letter or mail of acceptance and we will ask for confirmation of this elective and initial payment of € 500,- to ensure participation (see below)
  5. After the confirmation IMEX will issue an official letter of confirmation and the applicant will be asked to fulfill the second payment of € 1500,-
  6. Once accepted you will receive further information about your stay, program, travel information and travel grant (if applicable) etc.

Payment of administrative costs and site visit costs

  1. The initial payment of € 500,- ensures your participation in IMEX.
  2. The amount should be in our account 3 months before the envisaged stay at the 1st site visit.
  3. The initial amount of € 500 as well as the € 1500 for the first visit both should be transferred to:
    F. Van Lanschot Bankiers - UMC
    Herculesplein 5, 3508 AC Utrecht
    Account number:
    IBAN: NL11 FVLB 0699 710774
    Mentioning: J857 - IMEX
    School of Medical Sciences, UMC Utrecht
    PO Box 85500
    3508 GA Utrecht
    The Netherlands