What is my commitment when I register?

Registering for IMEX means a commitment to participate in minimally three, maximally six, consecutive site visits, including preparation and follow-up. Registration fees for each visit must be paid at least three months before each visit. Refund on cancellation before two months prior to a site visit is 90%, before one month prior to a site visit is 50%.

Application procedure

  1. Complete the application form
  2. Attach all required documentation:
    • Letter of motivation and personal goals during the program
    • Curriculum Vitae
    • Letter of support from the department head
    • Biosketch
  3. When the application form has been received it will be processed by the IMEX Board. It is therefore important that applications reach the Board in good time.
  4. Once the application has been approved you will receive a mail of acceptance.
  5. Approx 6 weeks before the site visit an invoice will be send.
    Upon entry the program a one-time start fee of €500,- is asked, which will bereturned after the third site visit.
    The fee per site visit amounts:
    • €1,500.- for international participants (level 2018, to be raised annually with 50,- to keep up with increasing housing and living costs)
    • €250.- for local participants in a site visit at their own institution (level 2018, to be raised yearly with 10.-)
  6. Once accepted you will receive further information about your stay, program, travel information and travel grant (if applicable) etc.